Travel Information

Travel Information

Forms for College Sponsored Student Travel

Before the Trip - Advisors complete the following forms:

• Request for Approval of College Sponsored Student Travel
• Request and Authorization for Leave of Absence (required for college employees, even if travel is to occur outside of normal working hours)
• Trip Roster

Before the Trip - Students complete the following forms:

• Participant Release
• Participant's General Information and Authorization for Medical Treatment Form (Form A-10  -  must be completed by each student participant)
• Sample Statement of Commitment and Behavior (This is not a required form...just one that has been used in the past by the Office of Student Activities. You can copy and paste it, and tailor it to suit your group's needs)

After the Trip - Advisors submit the following (as needed):

• Travel Expense Voucher (for employee reimbursement after travel)
• Incident Report (Form A-12)

Other Information Regarding Vehicle Usage and Student Travel

• Vehicle Use Question and Answer Sheet (not a form, but contains useful information for advisors planning to travel with students)
• Request for Information from Texas Driver's Licensing Records (required if an advisor is planning to drive students in a rental vehicle...remember that you should not transport students in your personal vehicle)

Make sure to print out important paperwork for out of town trips.